Below are frequently asked questions regarding payroll lockout.
No, continue to initiate JAR transactions for Perm and Non-Perm employees through lockout.
Note: Non-Perm JAR transaction provide a “Lockout Message” during the last stage of approval for temporary and student JAR hires during the biweekly lockout date range being processed.
New employee hires with a future effective date outside of the current payroll period being processed can be approved.
Monthly Pay Periods (8 business days total*)
- 2 days HRIM
- 4 days payroll
- 2 days distribution
Biweekly Pay Periods (4 business days total*)
- 2 days payroll
- 2 days distribution
*The total business days above are typical; however, there may be instances where it may fluctuate by a day or so.
- Separation actions to avoid overpaying an employee with email notification to HRIM and Payroll (i.e. the termination date is prior to the end of the pay period)
- Reports to changes
- Supervisor ID
- TKL update
- Standard weekly hours update
The desired outcome of the action entered most likely will not take effect.
When payroll is started, a snapshot of each employee’s approved job data, benefits, additional compensation, and Wolftime information is taken and used to determine what a person is paid. Items entered during lockout will not take effect unless someone in the Payroll office manually intervenes. Additionally, if the action is retro-active (from current date), not only will it not pay on the current payroll, it will not be recognized by the system (a “trigger” is not created) and it will not be paid on any future payroll.
The day after the JAR hire transaction is approved.
Yes. As a reminder, please notify your HRIM Specialist when transactions are ready to be approved.
The desired outcome of the action entered most likely will not take effect.
If the distribution change is intended to affect the payroll currently being processed and/or future payrolls, you can make the change up to the third day of payroll lockout. If the intent of the distribution change is to create a redistribution, the change must be entered before payroll lockout. If you enter it during the current open payroll, the redistribution will not take place and be in HR and WRS until the following payroll period.
The payroll lockout calendars are located on the University Payroll website, under the Payroll Schedules section. Abbreviated lockout deadlines (holiday months) would be reflected on the payroll lockout calendar.
If you should have additional questions please contact your HRIM Speciailist.