The information below is broken up into three categories that pertain to system transactions: Position Actions, Job Action Request (JAR) Transactions, and Job Data Actions. Each category has supporting documentation that will assist users through the different activities they may be required to perform in the HR System. (Note: each sub-title below will be a hyperlink to the document)
Position Actions are limited to key personnel within the college division who are qualified to manage and update position data. The following list identifies some of the most common position actions. Click on the option to see step by step instructions on how to process the action.
NOTE: Contact your HRIMA Specialist if you have any issues processing the selected transaction.
- Abolishing an EHRA or SHRA Position
- Processing a Location CDC Change
- Processing a Mandatory Designation Update
- Processing a Reports To Change
- Processing an EHRA Faculty Promotional Professional Faculty Rank
- Processing an EHRA Faculty Promotional Tenure Rank
- Processing an EHRA or SHRA Appointment AY or FY Change
- Processing an EHRA Reclassification
- Processing an FTE Change
- Processing an OUC_Dept Change
- Processing an SHRA in Band Change
- Processing an SHRA Reclassification
- Processing an SHRA Time Limited Status Change
UHR-Only Position Actions
The following Position Actions must be reviewed, endorsed and processed by UHR-Classification and Compensation (C&C). If you have questions please contact your C&C consultant.
- Processing a Change Position Title
- Processing a Flagged Position Update
- Processing a Job Code Change
- Processing a Shift Job Code Assignment Change
- Processing a Working Title Change
- Processing an Employment Classification Change
- Processing a JCAT Change
- Processing a Position Information Clean Up
- Processing a Pay Range Assignment
- Processing an IRPS Change
Job Action Request (JAR) are limited to key personnel within the college division who are qualified to initiate, review and approve transactions. The following list identifies some of the most common JAR transactions. Click on the JAR option to see step by step instructions on how to process the transaction.
NOTE: Contact your HRIM Specialist if you have any issues processing the selected transaction.
Hire/Rehire
- Processing a FLSA Nonexempt Student and/or Temporary Hire in Job Action Request (JAR)
- Processing a Waived Recruitment EHRA JAR Hire
- Processing an SHRA JAR Hire
- Processing a Faculty Summer Pre-Hire
Promotion
- Processing a Promotion Action (SHRA and/or EHRA) in JAR
- Processing a Waived Recruitment JAR Promotion
Transfer
JAR Modify
JAR Separation
Job Data Actions are limited to key personnel within the college division who are qualified to enter the transaction directly into the HR System. The following list identifies some of the most common actions. Click on an action item to see step by step instructions on how to process the transaction.
NOTE: Contact your HRIM Specialist if you have any issues processing the selected action.
- Processing a Paid Leave of Absence (LOA)
- Processing an EHRA / SHRA Pay Rate Change
- Processing a Pay Rate Change – Salary Supplement
- Processing a Separation
- Processing a Phased Retirement
- Processing a Mandatory Designation for a Temp Employee
- Processing a Time Keeping Location (TKL) Change
- Processing a Second Term Reappointment Assistant Professor (RPT)
Other Reference Material
- Actions Checklist
- Appointment Guidelines for Individuals Delivering Distant Education (DE) and/or DELTA Courses
- Business Practices
- Time Reporting Codes (TRCs)
- Employee Class Values
- Pay Group Values
- Anticipated Appointment Length
- Action Reason Codes
- Job Codes & Pay Ranges for Temporary Employees and Student Workers
- Temporary Employee Category/Groups
- Salary Supplements
- Retiree Categories
- Incoming Employees with Prior State of NC Service